Other Registration Requests

Undergraduate students must complete the Enrolment of Undergraduate Students in Graduate Course form and meet specific eligibility requirements if they wish to take a graduate course. Forms must be submitted to Engineering Academic Services for approval before contacting the Course Instructor and Department Graduate Advisor.

Forms must be submitted to Engineering Academic Services to confirm whether the student meets the requirements for taking a graduate course. If the student does not quite meet the requirements the Faculty Advising Office may still approve the student’s request, but the course instructor will need to provide G+PS with justification for making an exception to those requirements.

Once all three signatures are obtained, the student should submit the form to the Faculty of Graduate and Postdoctoral Studies office via email at graduate.sas@ubc.ca for processing.

Eligibility Requirements:

To be eligible to enroll in a graduate course, undergraduate students must:

• Have completed at least 75% of their required 300- and 400-level courses
  • (Typically equivalent to 36 credits)
• Maintain a minimum average of 76% (B+) in completed 300- and 400-level courses
• Have completed all course prerequisites

Process:

1. Download the Enrolment of Undergraduate Students in Graduate Course form and complete the Student Information and Course Information sections
2. Submit form to EAS for Faculty advising office approval:
   • EAS will calculate each student’s GPA and eligible credits to determine eligibility
   • If you do not meet the course eligibility requirements, EAS will inform you that the course instructor must submit additional written justification for making an exception to the requirements
3. Obtain Course Instructor signature and written permission, if required
4. Obtain Faculty Advisor signature
5. Submit form, and instructor permission if required, to the Faculty of Graduate and Postdoctoral Studies for processing by emailing fully signed form to graduate.sas@ubc.ca

Please note:

• G+PS may not email you to notify that you have been registered in the course. It is the student’s responsibility to check Workday for any updates to their schedule.
• It can take up to 7-10 business days from submission to the Graduate and Postdoctoral Studies office to process.

Students in the BASc program who have failed a course twice must submit a request to retake the course a third (or subsequent) time. A success plan will be required and must include self-reflection on previous attempts at this course and a list of resources which will be accessed to ensure success.

EAS periodically reviews students’ grades and emails information out to students who failed a course more than twice. The schedule for our email reach-outs is published below. However, students do not need to wait to receive an email and are encouraged to submit their requests as soon as they notice they need to attempt a course for a third(+) time. Requests will be reviewed within 5 business days.

January	First and second week
May	First, second, and third week
June	First week
July	By the second week
August	Second and third week
September	Second week

Once submitted, your request will be reviewed by an EAS academic advisor. If your request is approved, you will receive an email confirmation and will be registered in the course when your registration period opens for the requested session.

If you have any questions about this, please contact us.

Please submit the form below if you want to audit a course.

Please allow up to 5 business days to process.

Use the Late Registration form below to register in a course after the add/drop deadline has passed. Please note that these requests can only be processed if you’re facing extenuating circumstances on a case-by-case basis.

Please allow up to 7 business days to process.