Readmission

Visit Academic Standing for details on how the failed year standing is determined.

Impact on Summer Session Courses

If you received a failed year standing from the current Winter Session and have registered for courses in the Summer Session, you will be permitted to continue with and complete Term 1-only (May-June) and full-term (May-August) Summer Session courses. You will not be permitted to continue with Term 2-only (July-August) Summer Session courses.

Currently Registered Students With a Failed Year Standing

If you have received a failed year standing and have extenuating circumstances that impacted your academic performance, you can submit an appeal for consideration to resume studies in the upcoming Winter Session. Submitting an appeal does not guarantee that it will be approved.

See details below under Instructions to Prepare Your Appeal.

The appeal and supporting documents are submitted through the Permission to Continue Following a Failed Year form. The form will be available from June 1 to 15.

If a failed year is your last academic standing and you are not seeking to resume studies in the upcoming Winter Session, or if your appeal is unsuccessful, refer to the information under Returning After a Failed Year (Not Currently Registered) for details recommendations during your time away from the program.

Currently Registered Students With Academic Standing Under Review

Engineering Academic Services (EAS) may delay determining your academic standing if there are insufficient final grades to conduct an assessment. Such may be the case with Standing Deferred (SD) exams which are completed in late July/early August for Winter Session courses. Your academic record will be reviewed again when further grades have been submitted. If an assessment results in a failed year after the appeal’s June 15 deadline, you will be permitted to submit an appeal within three business days of receiving notice of a failed year standing.

Returning After a Failed Year (Not Currently Registered)

Students who have been required to withdraw because of a failed year and will have been out of the program for 12 months or more must submit their application for readmission through the Student Service Centre (SSC) no later than the stated deadline (January 15) in the year in which they wish to resume studies. The earliest a student may be readmitted is 12 months after being required to withdraw due to a failed year. Readmission is not guaranteed.

Students who intend to seek readmission to the engineering program after a Failed Year are strongly encouraged to consider using their time away in support of possible future studies:

  • If you are in first-year, completing a minimum of 24 relevant and transferable credits from another recognized post-secondary institution (e.g. from those institutions offering an Engineering Transfer Program
  • Completing one year of relevant technical work if no additional coursework can be found
  • Some combination of relevant academic study and engineering related work experience which demonstrates a high potential to have success in the program

In addition to an application for readmission through the Student Service Centre (SSC) by the stated deadline (January 15), an appeal letter (see details below under Instructions to Prepare Your Appeal), supporting documentation, and an official transcript (if you have been attending another institution) are submitted directly to the Undergraduate Admissions Office at final.grades@ubc.ca.

Instructions to Prepare Your Appeal

  • Be concise. No more than two pages (single space) typed summary addressing:
    • the extenuating circumstances that impacted your academic performance
    • how you are addressing or have addressed the extenuating circumstances
    • the support(s) and resource(s) you have sought and utilized
    • a detailed plan on how you will achieve academic success when you return
    • Include (if any) relevant documentation in support of the grounds for your appeal1,2. It is highly encouraged to include supporting documentation to provide evidence for the grounds on which you are basing your appeal for the review. If documentation is not included but is requested by the Academic Committee to help in their review, it may result in a delay of the review and you will be contacted by EAS to provide documentation: medical documentation can include a letter from a physician, counsellor, or medical practitioner that outlines the progress of treatment, and a statement on your readiness to return to studies, and other recommendations that can help support your return
    • any other supporting documents that are directly related to the circumstances
  • If you are not currently attending UBC, include reference letters if you have been working. Reference letters should be on company letterhead and include:
    • the referee’s job title and contact information
    • the referee’s relationship to you
    • your job title
    • dates of employment
    • an outline of the nature of your work responsibilities
    • a statement of whether job expectation has been fulfilled
  • If you are not currently attending UBC and have been attending another institution, you will be required to submit an official transcript along with the appeal to final.grades@ubc.ca.

1If you are or have been supported by the Centre for Accessibility (CfA) and have identified their support in your appeal, you will not need to include a letter from your accessibility advisor. We may reach out to CfA to confirm documentation has been received and to request their recommendation for support if your appeal is successful.

2 Documentation submitted will only be seen by the Academic Committee and EAS administration staff for the purpose of reviewing the appeal.

The Faculty of Applied Science’s Academic Committee convenes in the summer to review appeals on academic standing. In their consideration, they are seeking evidence of your preparedness to return to the academic rigours of the program.  As such, they will be evaluating the activities undertaken during your time away and your plan to achieve success, and will be looking for evidence that the extenuating circumstances which impacted your academic performance have been resolved or managed.

The Academic Committee meets twice in the summer. You will be informed of the Academic Committee’s decision by email within 7 to 10 business days after the committee has reviewed your appeal.